Privacy and Data Protection Statement
1. Your personal data—what is it?
Personal data relates to a living individual who can be identified from the data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
2. Who are we?
The registered charity Let The Children Live! (“the charity”) is the data controller (contact details above). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data? The charity complies with its obligations under the GDPR by keeping personal data up to date; by storing or destroying it securely; by not collecting or retaining unnecessary amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropria technical measures are in place to protect personal data. We use your personal data for the following purposes:
• To enable us to continue to provide help for needy children and young people in Colombia and to promote the other objects for which the charity exists;
• To administer our supporters’ records;
• To fundraise and promote the work of the charity;
• To manage our Trustees, employees and volunteers;
To maintain our own accounts and records, including the processing of donations made under the Gift Aid scheme;
• To inform our supporters of news, events, activities and services connected to the charity. However, we do not employ the practice of “cold—calling” private individuals, and we rarely send them literature unless specifically asked to do so; and
• To respond to our supporters’ queries and requests.
4. What is the legal basis for processing your personal data?
• Your explicit consent as the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.
• Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
• Processing is carried out by the charity for the purposes for which it exists, and relates only to supporters or former supporters, or those who have regular contact with it in connection with those purposes; and without any voluntary disclosures to third parties without the consent of the people concerned.
5. Sharing your personal data
Your personal data will continue to be treated as strictly confidential and will not be shared with third parties without your consent, except as may be required by law.
Your personal data is kept either in locked filing cabinets or on computers which are protected by security software and by passwords. Only staff who have been with the charity for at least a year have access to the filing cabinet keys and computer passwords.
7. How long do we keep your personal data?
We are legally obliged to keep information for at least 6 years but may retain it for longer if it is needed to administer our accounts; to claim Gift Aid; to fulfil our legal obligations and send news to our supporters and respond to their requests.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, your rights with respect to your personal data include:
• The right to request a copy of your personal data which the charity holds about you;
• The right to request that the charity corrects any personal data if it is found to be inaccurate or out of date; and
• The right to request your personal data is erased where it is no longer legally necessary for the charity to retain such data.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights or to resolve any queries please write to the Administrator at the address above.